Job Description
Salary : $57,480.00 - $69,876.00 Annually
Location : Clovis, CA
Job Type: 001-Full-Time
Job Number: 2500044
Department: Police Department
Division: Administration and Support Services
Opening Date: 03/20/2025
Closing Date: 4/3/2025 4:30 PM Pacific
Description Valid Typing Speed Documentation is required by 4:30 p.m. on April 3, 2025 to be considered for the Police Records Specialist I position.
DEFINITION Under general supervision, to perform a wide variety of difficult and specialized clerical work in support of the Records Division of the Police Department; including the maintenance of records and files, processing of data and reports, critical time-sensitive data entry, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff; and to perform related work as required.
CLASS CHARACTERISTICS The Police Records Specialist I performs assigned duties under immediate supervision while learning related policies and procedures. Positions in this class are distinguished from the Police Records Specialist II by the performance of less than the full range of duties assigned to the Police Records Specialist II. Positions in this class carry continuing responsibility for varied and complex clerical operations, where work procedures or methods must be independently selected or devised and provide administrative assistance to a Division Head. Work requires considerable judgment in assembling and evaluating information in the coordination of work. Instructions given by supervisors generally do not provide all the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those that involve the establishment of new procedures and policies. Positions in the Records Division may require that the employee work rotating shifts, weekends, and holidays. Incumbents are required to maintain
strict confidentiality as it relates to all aspects of the Police Department.
Examples of Duties Receive, stamp, copy, and distribute police reports; receive and process requests for reports, ensure release of information complies with State Laws, copy, redact, and collate reports, and compile criminal histories of defendants; prepare, copy, and distribute subpoenas for court liaison; receive incoming warrants from the court and review to ensure that complete and accurate information is provided to officers, law enforcement agencies and the courts, prepare and distribute notifications for warrants to field officers for service, maintain accurate records and update warrant status in computer systems; access and interact with all police databases, NCIC/CLETS and DMV computer terminals and work with other allied agencies; automated data systems; input a variety of critical and public safety-related materials through law enforcement computer systems and check output for accuracy; prepare and process complex materials which may require some analysis of source material and a thorough understanding and familiarity with policies, procedures, terminology and various applicable laws in order to obtain the necessary data; provide clerical and administrative support to a division head; compile a variety of narrative and/or statistical reports, locating sources of information, devising forms to secure data and determining proper format for finished reports; review for accuracy and conformity to established procedures the work of others who are performing related operations in the work process; design forms, work out improvements in procedures and participate in the reorganization of work procedures and assignments from procedural or ordinance changes; coordinate the flow of information to other divisions; coordinate the efforts of and participate fully in the work of office support staff; perform the more difficult clerical work; train office staff; prepare correspondence, statistical data and reports as required; answer questions that involve searching for and abstracting data and detailed explanations; make appointments, screen callers, screen correspondence, initiate replies to routine correspondence, assemble information from a variety of sources, requisition supplies, materials and equipment, prepare schedules, prepare cases for filing with the court and the District Attorney's office and relieve supervisor of routine office details; report to supervisor problems encountered in the coordination of work; call for purchase order numbers; log and file a variety of records; prepare payroll documents; receive and respond to emergency calls; operate a radio; type agendas and legal descriptions; record official documents; prepare bids and bid summaries; maintain budget expenditure files; operate City vehicles to perform court runs to various courthouses, City Attorney's office, other law enforcement agencies and training facilities, to attend local and out of area training, and to complete department errands needed for the operation of the facility; and perform related work as required.
Typical Qualifications LICENSE REQUIRED - Possession of a valid Class C California Driver's License and a good driving record.
- Must complete the D.O.J. training for full access operator and obtain the Records Clerk certification from California POST within six months of appointment.
EDUCATION AND EXPERIENCE - High School diploma or equivalent.
AND
- Three years of increasingly responsible clerical experience.
QUALIFICATIONS Knowledge of: - Applicable federal, state, and local laws, codes, and regulations including the Public Records Act;
- Computer terminal operating methods and office software;
- Modern office methods and procedures, including the preparation of business correspondence and reports, filing, and standard office equipment operation;
- Correct English usage, spelling, grammar, and punctuation;
- Basic mathematics;
- Advanced record-keeping methods.
Ability to: - Receive and give information over the telephone or in public professionally and courteously;
- Communicate clearly and concisely, both orally and in writing;
- Understand and follow oral and written directions;
- Read, interpret, and apply rules, policies, laws, and terminology;
- Utilize considerable discretion in handling confidential data;
- Prepare and maintain records and reports with speed and accuracy;
- Establish and maintain effective working relationships with coworkers, other agencies, and the public;
- Operate a computer keyboard skillfully;
- Ability to type at a corrected speed of 45 words per minute;
- Remain calm in emergencies;
- Organize and prioritize work assignments;
- Train less experienced staff in assigned areas of activity;
- Operate a vehicle observing legal and defensive driving practices;
- Learn and apply the standards and methods of law enforcement records distribution;
- Perform clerical work involving independent judgment and requiring accuracy and speed.
Supplemental Information PHYSICAL DEMANDS AND WORKING CONDITIONS Work is primarily sedentary. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. This position also requires grasping, repetitive hand movement, and fine coordination in preparing reports and retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading work-related documents and using a computer, and acute hearing is required when providing telephone and face-to-face service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is also required. The incumbent may be required to attend periodic evening meetings. Incumbents are required to travel within and out of the city to attend meetings.
SELECTION PROCESS Interested applicants must submit a completed City of Clovis employment application and supplemental questionnaire no later than
4:30 PM on April 3, 2025 to the City of Clovis Personnel office. Applications must be submitted online at For additional questions, you may contact Personnel at (559) 324-2725. Brief resumes are welcome as a supplement to the City's standard application form; however, the application form and supplemental questionnaire must be filled out completely to be considered. You may attach your resume and typing speed documentation at the time of application submission to the attachment section of the application form, submit by email to , or hand deliver to the Personnel office. A resume only may not be submitted in lieu of a completed employment application to be considered.
Applicants may not attach any additional documents that are not required to their application form or submit any other documents by email, mail, fax or hand delivery. Veterans Preference Points may be provided if a DD Form 214 demonstrating qualifying service is submitted to the Personnel Office by the position deadline date and time.
Reasonable accommodation, when needed, for otherwise qualified candidates with disabilities, must be requested in writing at the time of application submission . Applicants will receive notification regarding the status of their application by email or phone once all applications have been processed and reviewed.
Applicants must meet each qualification for the position by the deadline date. All applications will be reviewed based on the necessary employment standards for the position. Those candidates who best meet the needs of the operations may be invited to participate in an oral examination that will be weighted 100%. Examinations and department interviews for the position will be administered in the City of Clovis. Applicants receiving a passing score may be placed on an eligible list for a period of up to one (1) year.
As determined by the City and at the City's expense, successful candidates shall be required to complete and pass a Personal History Questionnaire, polygraph or voice stress examination, extensive background investigation, medical examination, and drug/alcohol screening . Possession of a valid California Driver's License and good driving record will be required prior to hire. Proof of citizenship or eligibility to work in the U.S. will be required at the time of hire.
REQUIRED DOCUMENTATION To be considered for this employment opportunity, you must submit valid typing speed documentation by 4:30 p.m. on April 3, 2025. No exceptions will be made. Valid Typing Speed Documentation Requirements: - Valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute is required by 4:30 p.m. on April 3, 2025, to be considered for the Police Records Specialist I position.
- Valid typing speed documentation may be obtained from any valid source (i.e.: employment agencies, schools, online, etc.). The document must include your full name (as listed on the employment application), the date completed within the last six (6) months, and the net typing speed for a minimum of forty-five (45) net words per minute.
The required documentation for this position must be attached before you submit your online employment application to the City of Clovis. The NEOGOV application site will allow you to attach documents to an application that you have already submitted, however the system will not allow the City of Clovis to view or print attachments after the online employment application has been submitted. If you do not attach the required documentation prior to submitting your online employment application, you must submit by email to or hand deliver by the deadline date and time to be considered for this employment opportunity. Failure to submit the required documentation will result in disqualification from the recruitment process.
The examination may consist of questions relative to knowledge of applicable federal, state, and local laws, codes, and regulations including the Public Records Act; computer terminal operating methods and office software; modern office methods and procedures, including the preparation of business correspondence and reports, filing, and standard office equipment operation; correct English usage, spelling, grammar, and punctuation; basic mathematics and advanced record-keeping methods. The examination may also consist of questions regarding the ability to receive and give information over the telephone or in public professionally and courteously; communicate clearly and concisely, both orally and in writing; understand and follow oral and written directions; read, interpret, and apply rules, policies, laws, and terminology; utilize considerable discretion in handling confidential data; prepare and maintain records and reports with speed and accuracy; establish and maintain effective working relationships with coworkers, other agencies, and the public; operate a computer keyboard skillfully; ability to type at a corrected speed of 45 words per minute; remain calm in emergencies; organize and prioritize work assignments; train less experienced staff in assigned areas of activity; operate a vehicle observing legal and defensive driving practices; learn and apply the standards and methods of law enforcement records distribution and perform clerical work involving independent judgment and requiring accuracy and speed.
This job flyer does not constitute a contract and its terms and conditions can change without notice.
THE CITY OF CLOVIS IS AN EQUAL OPPORTUNITY EMPLOYER The City of Clovis offers a comprehensive benefit package for full-time positions. For more information on the benefit package, please refer to the City's website under Departments & Services/Personnel/Employee Resources.
01
Carefully complete your Application and Supplemental Questionnaire and submit by the final filing date as indicated on the job announcement. It is important that your application show all the relevant education and experience you possess. You may attach a resume, but this cannot be used in lieu of completing an application. Follow the instructions below on how to submit a complete application. Applications may be rejected if incomplete. Include a minimum of ten (10) years of current and/or previous work experience. Begin with your most current work experience through the previous ten (10) years. If you are unable to include ten (10) years of current and/or previous work experience you must include any combination of work or volunteer experience, academic or vocational school enrollment, and any periods of unemployment. The application may not contain any unexplained gaps in employment periods. Be sure to attach any required documents before submitting the application.
- Yes, I acknowledge and agree to the above statement.
02
Please answer the following questions. This information is REQUIRED, as it will be used to initially determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in any subsequent competitive assessment to identify those applicants to be invited to continue in the examination process. Resumes will not be accepted in lieu of required supplemental responses. Please do not say, "see resume" or "see application" or your application and supplemental questionnaire will be deemed incomplete.
- Yes, I acknowledge and agree to the above statement.
03
The information provided in your application must support your selected answers to the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible.With the completion of this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may disqualify you from being considered for this position.
- Yes, I acknowledge and agree to the above statement.
04
Notifications pertaining to a recruitment will be emailed to the email address provided on the employment application. Please provide a current and complete email on your application. Check your inbox as well as spam folder for correspondence as your email provider or personal settings may flag the email as spam. To check your application status, please log in to your account.
- Yes, I acknowledge and agree to the above statement.
05
Do you possess a current and valid California Driver's License?
- Yes
- No
- I possess a current and valid Driver's License in another state
06
Please list the state and expiration date MM/DD/YY of your current and valid Driver License. If you currently do not possess a valid Driver License, please explain.
07
Do you possess a High School Diploma or GED?
08
Please indicate the highest level of education that you have attained from an accredited college or university.
- None
- Some college
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
09
Select the computer applications you are proficient using: (check all that apply)
- Microsoft Access
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Teams
- Microsoft Word
- ONESolution
- None of the Above
- Other
10
How many years of increasingly responsible clerical work experience do you possess?
Note: The experience you possess must be listed under the Work Experience section of your application. - No experience
- Less than 1 year
- 1 year to less than 2
- 2 years to less than 3
- 3 years to less than 4
- 4 years or more
11
Do you possess clerical work experience for a government agency, municipality or closely related work experience?
Note: The work experience must be listed under the work experience section of your application. 12
How many years of experience working for a law enforcement agency do you possess?
Note: The work experience must be listed in the Work Experience section of your application. - No experience
- Less than 1 year
- 1 year to less than 2
- 2 years to less than 3
- 3 years or more
13
To qualify for this position you must submit valid typing speed documentation completed within the last six (6) months for a minimum of forty-five (45) net words per minute no later than 4:30 p.m. on April 3, 2025. No exceptions will be accepted.
The document must include your full name as listed on the application form, the date completed within the last six (6) months and the net typing speed for a minimum of forty-five (45) net words per minute. The documentation that may be obtained from any valid source (i.e.: employment agencies, schools, online, etc.).
- I have attached valid typing speed documentation with my online application.
- I will email a valid typing speed documentation by the close date.
- I will hand deliver a valid typing speed documentation by the close date.
- I am unable to attach, email or hand deliver valid typing speed documentation by the close date.
14
I acknowledge that if I am selected for the Police Records Specialist I position that within six (6) months of employment I must complete the D.O.J. training for full access operator and obtain the Records Clerk certification from California POST.
- Yes, I acknowledge and agree to the above statement.
15
I acknowledge that if I am successful in the recruitment process, I will be required to complete and pass a Personal History Questionnaire, polygraph or voice stress examination, extensive background investigation, medical examination, and drug/alcohol screening to be considered for the Police Records Specialist I position.
- Yes, I have read and understand the requirements listed above.
Required Question City of Clovis, CA
Job Tags
Holiday work, Full time, Contract work, Work experience placement, Local area, Immediate start, Shift work, Rotating shift, Afternoon shift,