Job Description

Job Description

Job Description

Description:

The ideal candidate must have strong organizational and communication skills, attention to detail, and the ability to multitask effectively.

They should also be proficient in using office software and have a basic understanding of office equipment.

Key Responsibilities:

• Managing day-to-day office operations, including organizing files, assembling order packets, assisting the Sales team with various tasks, ensuring the office is well-maintained.
• Handling incoming and outgoing communications, including answering phones, responding to emails (MS Outlook), and directing inquiries to the appropriate person.
• Maintaining accurate records for the State Contract, entering orders into ERP, and ensuring files are digitally/physically organized and up to date.
• Coordinating shipments for various orders and aiding logistics by submitting necessary documentation.
• Providing administrative support to executives or managers, such as preparing reports, scheduling appointments, and managing calendars.
• Troubleshooting basic IT issues and coordinating with IT support for more complex problems.
• Ensuring the organization complies with relevant laws and regulations, such as data protection laws or health and safety regulations.
• Handling any other general administrative tasks as needed to support the organization.

Qualifications:

• High school education or equivalent
• Minimum of 5 years of experience in contract administration, or a related field.
• Excellent communication skills.
• Must be able to read, write, and speak in English.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite and know how to use MS Excel.
• Ability to manage multiple tasks and projects simultaneously.

Preferred Qualifications:

• Experience in the construction industry.

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