Job Description

Job Description

Job Description

Our Accolades.

Four Seasons is proud to have been named one of Modern Healthcare’s Best Places to Work, and to have been Living Wage Certified in Western North Carolina. Our approach to providing not only excellent care to our patients and families, but also providing the same heartfelt care and commitment to our employees, leads us to be recognized as not only a leader in hospice and palliative care, but also a beacon of excellence as an employer in Western North Carolina.

• Competitive Salaries, Reviewed Annually
• Annual Operational Performance Bonus Opportunities
• $0 Employee Premiums on Medical Insurance
• Annual $600 Well-Care Benefit Towards Self-Care, Childcare, Pet Care, or Elder Care
• Medical & Dental Insurance Benefits First of the Month after Hire
• 403B Retirement Plan with Employer Match
• Generous Paid Time Off Package of 20+ Days of PTO Per Year
• Up to 6 Paid Holidays
• Employer Paid STD, LTD, & Life Insurance
• Employer Paid Teletherapy & Telemedicine Coverage
• Health & Dependent Care Flexible Spending Accounts
• A Robust Employee Wellness Program
• Up to $3k in Tuition Reimbursement Each Year

Employee Solutions Assistant

Reports To

Director of Employee & Volunteer Solutions

Status

Non-Exempt (Hourly)

Shift

Weekdays (M-F); 20 varied hour per week

Location

Flat Rock, NC

Summary

This role provides administrative support to the Employee Solutions department by serving Four Seasons through Excellence and Integrity.

Essential Duties & Responsibilities

• Serves as first point of contact for all incoming requests and inquiries to Employee Solutions office.

• Provides excellent professional service to all internal and external customers while adhering to departmental service standards on quality and timeliness.
• Assists the department with adhering to best practices, ensuring compliance, and processes meet the needs of department and organization.
• Maintains HRIS database through weekly data entry and troubleshoots HRIS-related issues reported from employees, leaders, and departments.
• Assists with recruitment efforts, New Hire Orientation and onboarding logistics.
• Maintains Employee & Volunteer Badge Photo Database.
• Provides support with employee personnel files, record-keeping, Faxage, quarterly audits, and ensures compliance with The Joint Commission Standards and applicable health and labor laws.
• Supports the planning and facilitation of employee appreciation processes including but not limited to Employee Birthday Cards, Employee Recognition Weeks, Employee Anniversaries, Life Events, and Employee Years of Service Awards.
• Performs periodic (weekly, monthly, quarterly) reporting from HRIS including but not limited to tenure report, birthday report, active employee list, etc.
• 403B Support
• Sorts and processes all incoming departmental mail.
• Provides administrative support for Fleet Program
• Provides administrative support for Vibrant-for-Life Program
• Provide back-up coverage to the front desk receptionist.
• Any other administrative support tasks requested

Knowledge, Skills, and Abilities

• Knowledge of human resources functions and/or operations
• Knowledge of administrative skills
• Knowledge of HIPAA privacy rules and regulations
• Knowledge of HRIS records systems
• Consistent data entry skills
• Excellent attention to detail and accuracy
• Proficient in MS Office: Outlook, Word, Excel, etc.
• Excellent organization skill
• Excellent interpersonal skills
• Excellent written and oral communication skills
• Demonstrated critical thinking skills
• Excellent customer service skills
• Ability to work independently with minimum supervision
• Ability to be flexible and accommodating
• Ability to focus on details
• Ability to use good judgment, take direction, and ask for help when needed
• Ability to work under pressure to meet deadlines
• Ability to take initiative
• Ability to interact with various departments throughout the organization
• Ability to work flexible hours, if needed
• Ability to participate as a team player to coordinate projects
• Ability to plan, prioritize and coordinate multiple projects
• Ability to drive to and from various locations

Minimum Qualifications

Education:

• AAS in Human Resource Management, Business Administration, or related field or equivalent experience

Experience:

• Minimum of 3 years’ experience in human resources or administrative role
• Proven ability to handle high-volume tasks with little to no supervision
• Proven ability to work with highly confidential information
• Experience effectively collaborating with a diverse group

Licensures & Certifications:

• Valid driver’s license and automobile insurance

Summary of Physical Requirements

• Hand dexterity to include gripping, carrying, pushing & pulling
• Fine finger movements to include writing & typing, frequently
• Flexion/Extension of arms & wrists
• Additional gross motor movements include bending, reaching, twisting, turning, crouching, squatting, & kneeling  
• Near & far visual acuity
• Ability to hear, understand, & distinguish speech and other sounds
• Prolonged standing & walking
• Prolonged sitting, in excess of four hours per day  
• Ability to drive and/or transport self to and from work locations
• Ascending or descending stairs & ramps
• Ability to lift, carry, push & pull up to 10 pounds, occasionally

Intent and Function

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the duties of the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

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